The reporting individual and the student(s), student organization, or athletic team who are alleged to have violated a community standards policy may be accompanied at both informal resolution meetings and formal resolution hearings by one support person who is a current faculty, staff, or student member of the Hampshire College community. For cases involving sexual misconduct, relationship violence, and stalking, please refer to the Title IX grievance policy [5] and Title IX Office at titleix@hampshire.edu.

Multiple support persons may attend any pre- and post-meetings and hearings at the discretion of the community standards administrator facilitating the meeting. Students can identify their support person as a current student, faculty, or staff member at Hampshire College or may request a support person be identified and appointed for them by submitting a written request to the Office of Community Standards and Student Accountability. In the appointment process, a staff member in either office will connect with the student to identify and secure a support person. Additional support persons can be available outside of the meeting and hearing room for consultation during a hearing.

Supporters are expected to respect the rights to privacy of the student they support and any others involved. If a supporter is a responsible reporter, they must still report as required.

During an Administrative Hearing and Informal Resolution Meeting

During an administrative hearing and informal resolution meeting, the supporter's role is to support the student, student organization, or athletic team and play a passive role in the discussion. The supporter may not speak on behalf of a student, student organization, or athletic team nor be disruptive to the hearing or meeting. The primary discussion in a hearing and informal resolution meeting is with the student; however, there may be space for the supporter to ask questions at the discretion of the community standards administrator.

During a Community Review Board Hearing

The supporter's role is to support the student(s), student organization, or athletic team and may not question the other party or any witnesses brought forth in the hearing. The supporter may not speak on behalf of a student, student organization, or athletic team nor be disruptive to the hearing. Supporters are not permitted to talk at a hearing, except to the student, student organization, or athletic team they are supporting, and to state their name and role for an audio record. The student, student organization, or athletic team can request a break if additional time to talk privately with their supporter is needed. A supporter may be required to leave the proceedings if that supporter fails to follow the board's procedures.

For more information on how to prepare to be a support person visit the Student Engagement and Success Office.

Hampshire College is committed to providing appropriate accommodations to students with disabilities so that all students have meaningful access to all College programs and services, including the community standards proess. This includes accommodations provided under the Americans with Disabilities Act (ADA) and related legislation.

All students with disabilities who are involved in the community standards process, including reporting individuals, students alleged to have violated policies, supporters, and witnesses may seek accommodations for any stage of the community standards process, including community standards review board (CSRB) hearings, administrative hearings, informal resolution meetings, incident reviews or investigations, and any pre- or post-hearing meetings.

Any student requesting an accommodation [6] must do so far enough in advance to allow the request to be reviewed and an appropriate accommodation identified and implemented. Although there is no firm deadline beyond which an accommodation cannot be requested, the student will be held accountable for making any request in a timely fashion, and the College may not be able to provide an accommodation which is not requested with reasonable advance notice before the accommodation is needed to allow time for review and implementation. Accordingly, each student seeking an accommodation is strongly encouraged to do so as early as possible in the community standards process.

A request for accommodation [7] must be made to the office of accessibility resources and services (OARS). OARS may consult with the Division for Justice, Equity, and Antiracism (JEA) or designated administrator to determine, based on appropriate legal standards and College policy, what accommodation, if any, is appropriate. The student will be required to provide appropriate documentation from qualified health care professionals to support the request. OARS will make their determination in light of the student’s particular disabilities and the nature of the communtiy standards process, as informed by any consultations, relevant documentation, and relevant previous accommodations provided to the student.  Accommodations cannot be applied retroactively; students must arrange for accommodations. The student will be given an explanation of the determination.