Students are expected to remove all personal belongings from their assigned room and associated common areas within 48 hours of notice of a change in room assignment due to relocation to another residential space or leaving the College. Residence life staff will communicate specific moving instructions and timelines in writing via Hampshire College email. All items remaining in student rooms and associated common areas at the end of their contract period or when the student leaves an assigned space will be considered abandoned and will be disposed of or donated to local charitable organizations by the College.

The College assumes no liability for the loss or damage of students’ personal property if property has been abandoned.

Room Damages
Damage to student rooms and/or damage to or removal of furnishings or equipment, beyond ordinary wear and tear, will be charged to the last known student occupant(s) of that room. This will include, without limitation, material and labor costs for replacing missing furniture, screens, window stops, heater covers, draperies, other safety devices, stoves or any other equipment that is part of the room or mod. Damages to the public areas of a residence hall or mod will be charged to all residents of the smallest applicable area of the hall or mod, the total being divided equally. Group charges may include costs for replacing missing furniture and other furnishings that cannot be attributed to specific individuals. Assessments for damages are made as students move and at the end of the academic year. Disablement or removal of safety devices may result in personal liability for harm that may arise from such acts.

Under no circumstances are students permitted to paint their rooms or common areas. Failure to abide by this rule will result in charges for paint and labor to restore the room or common area to its original condition.

Furnishings and Furniture
Room decorations are permitted, provided they do not exceed 40 percent of any wall and they must not be hung on ceilings, sprinkler pipes, over smoke detectors, or near any source of heat. Any method of affixing decorations that puts holes in or mars walls, woodwork, doors, or furnishings is prohibited.

No decorations are allowed in hallways or stairwells with the exception of existing student room bulletin boards.

Students bringing hotpots and/or microwave ovens should keep them unplugged when not in use.

All College furnishings and fixtures must remain in student rooms and common spaces at all times.

Items furnished by the College in public and common areas may not be moved from those spots. If such items are found in student rooms, it will be treated as theft of College property.

Students may supplement College-owned furniture in common spaces with their own additions. However, the College is not responsible for damage or theft of non-College furnishings. It is the student’s responsibility to remove all non-College furnishings upon departure and summer shutdown. Furniture that remains in rooms and common spaces at the end of the academic year may be disposed of by the College in accordance with the abandoned property policy [6].

All screens must be left in place, attached to the windows. Students are billed for detached, missing or damaged screens.


Bed Risers
You are able to adjust your bed height. Additionally, only under certain conditions, you may use a bed riser to create additional under bed storage. Bed risers are not recommended; however, in order for bed risers to be used, the following criteria must be followed:
·       Bed risers must be made of high-density polyethylene that holds 1,200 pounds.
·       The bed cannot be raised more than 6 inches.
·       The bed must be sturdy and must not wobble.
·       Bed risers made out of plastic, cinder block, or PVC pipe are prohibited.

While Hampshire College is primarily a residential college, some years we are unable to house all students on campus. During those times, all first- and second-year students are guaranteed on-campus housing, if they desire. A process of students voluntarily requesting off-campus will be implemented in an attempt to meet the College’s housing needs.

In years when a housing shortage is not predicted, students will be required to live on campus.

Students meeting the following criteria are exempt from living in college housing if they apply and are approved:

• Students 25 years of age or older.
• Students who live with an immediate family member or legal guardian within 30 miles of campus.
• Students who are married (non-legal definitions may be considered) must live off-campus, as there are no provisions for dependents to live on campus.
• Students who have legal dependents living with them must live off campus, as there are no provisions for dependents to live on campus.
• Students under 17 years of age as of September 1 of their entering year (or February 1 if a spring entrant) are not eligible to live on campus until they reach the age of 17. It is recommended that these students live off campus with a parent or legal guardian.
• If a student falls into one of the above categories, they must notify the senior director of residence life well before the room selection process. 

Students who are granted off-campus status will retain that status for the remainder of their time at the College. Students who wish to return to campus housing must contact Residence Life. The number of vacant rooms and the timing of the request will have an impact on how quickly students may be returned to campus housing. Every effort will be made to expedite the request. For emergency purposes, all off-campus students are required to provide the College with their current local address and telephone number each semester. This information is made available to Hampshire staff and faculty. 

Disability-related Accommodation

Students seeking off campus housing status as an accommodation due to psychological, physical, or learning disabilities, who do not otherwise qualify for release through the general process, may request a release from the on-campus requirement as an accommodation through the housing-based accommodation request process [7].

Students who wish to return to campus housing and would be in need of an on campus housing based accommodation should also pursue the housing-based accommodation request process [7] once they have been in contact with the Residence Life staff to begin the return process.

• All students must vacate their rooms by the end of Hampshire’s advising/progress review period at the end of fall semester. In the spring semester non-graduating students must vacate their rooms at the end of the advising/progress review period; graduating students must vacate their rooms by noon on the day after commencement.
  

• All residence areas are closed during the winter break and occupancy is prohibited. Facilities and grounds and residence life staff will enter each room during this period to turn down heat, monitor fire safety [8] compliance, and secure all areas.

• Failing to leave by the designated departure time may result in referral to the community standards process and a resulting accountability and community restoration plan including but not limited to a late fee, commensurate with the amount of time a student has been on campus when they should not have been.

• Those students who have exams scheduled at one of the other Five Colleges after Hampshire College’s closing date must seek permission from the residence life [9] staff, by the posted deadline, to remain in Hampshire’s College's residences. In those cases in which permission is granted, students must leave on the day their exam is scheduled. In cases of self-scheduled and take-home exams at other institutions, Hampshire students may be required to vacate their rooms before the deadline given by Five College faculty. For exact deadlines, students should consult notices distributed by the residence life [9] staff as the end of the term approaches. 

• Students are not permitted to move in or to leave luggage or other belongings in a residence before the official opening date in the fall without obtaining prior approval from residence life [9] staff. Approval for early arrival will be determined on a case-by-case basis. The usual exception is 24 hours with a maximum of 48 hours. Students approved for early arrival will be billed a daily charge for each day they are on campus prior to their official start date. 
• Arriving before the designated arrival time may result in referral to the community standards process and a accountability and community restorationn plan including but not limited to early arrival fees, commensurate with the amount of time a student has been on campus when they should not have been.

Proper Upkeep—Student Responsibilities
Students are responsible for the cleanliness of their own rooms and for their common spaces. In the residence halls, the common areas are the lounges and bathrooms, and in the apartments/mods they are kitchens (including the insides of stoves and refrigerators), living rooms, and bathrooms. Students may not store personal items in residence hall lounges and kitchens.

The cleanliness of all areas must meet the standards of fire and safety codes. Residence hall residents are responsible for bringing trash and recycling from rooms to the large bins in the lounges. Apartment/mod residents are responsible for bringing trash and recycling to the dumpsters. As recycling is the law in Amherst, all members of the community must comply. Recyclable materials must be clean before they are deposited in the recycling bins. Residents are responsible for bringing compost to public collection areas.

Students living in apartments/mods are responsible for providing their own cleaning materials and equipment. Residents in all areas may borrow vacuum cleaners from their area offices. residence life staff conduct full health and safety inspections of each student’s room and common areas at least one time during each semester. Violations are cited and students are required to correct them in a timely way. Failure to do so could result in either administrative action or a community standards review, which can include being assigned accountability measures up to and including housing relocation and removal from campus housing.

A social event on the Hampshire College campus is considered to be any gathering at which more than 15 people are in attendance. All social events in the residences, regardless of whether or not there are alcoholic beverages being served, must submit an authorized social event registration form [10] at least 24 hours prior to the event from the residence life coordinator of the residence. Prior to submitting the registration form [10], those hosting the event must meet with the residence life coordinator to understand their responsibilities and what procedures to follow as event hosts. Hosts may also be required to attend an educational workshop prior to hosting social events. The meeting and workshop ensures that students understand all policies and safety resources that are in place. Students hosting parties without registration or after being denied registration will be in violation of the policy.

Social event registration forms require the sponsorship of two residents of the hall or mod where the event is taking place. These individuals must be willing to take responsibility for the event by taking part in the discussion with the residence life coordinator prior to the signing of the event registration form and by ensuring that all Communtiy Standards [11] and laws are adhered to during the event. If alcoholic beverages are being served during the event, both signers of the registration form must be 21 years of age or older. Those serving alcohol are required to check identification. Events will not be authorized if excessive alcohol is being served or if there is a lack of adequate alternative nonalcoholic beverage and food offered. For more information about hosting events with alcohol, please see the alcohol policy [12].

Social Event registration forms [10] will be authorized only for a single hall or mod to host an event. Attendance at events within and around the living areas is limited due to fire safety [8] concerns. Larger events should take place outside the residences (contact student engagement [13] for assistance coordinating events outside the residences). Noise generated by the event must not be so loud as to disturb neighboring residents. Only one event registration form will be authorized in each residence area on a single night. Social events in the residences will not be authorized to take place during or around the time of large-scale campus events or during the time of College quiet hours [14]. Therefore, events in the residences will only be authorized for Friday and Saturday nights unless deemed appropriate by the residence life coordinator. They will not be authorized to take place during the College’s exam period or the exam periods of any of the other Five Colleges, during break periods (October break, Thanksgiving break, or spring break), during any time of the Halloween weekend, during Spring Jam, or during the weekend of graduation. A residence life coordinator may refuse to authorize events during other large-scale campus events. A residence life coordinator may also refuse to authorize events at their discretion. 

For the safety of other students and the integrity of our facilities, residents may not engage in any sporting and recreation activities within the residence hall and mod rooms, lobbies, lounges, hallways or other common areas. Sporting and recreation related activities include but are not limited to the following: rollerblading, frisbee, hockey, golf, bowling, as well as the use of skateboards, scooters, bicycles, hover boards and other motorized vehicles of any kind. 

Hampshire College does not provide on campus storage during the academic year or between academic years (over the summer). There is limited space provided for international students to store some items over the summer; the College assumes no liability for those items and students use the storage spaces at their own risk for theft, water or fire damage, or any other type of loss.

Bicycles may not be stored on campus during the summer vacation period. See the bicycle policy [15] for additional information.

Use of Student Rooms
Only registered Hampshire College students may live on campus. Housing is contingent upon a student’s maintaining an active student enrollment status. The only persons who may reside in a room are those assigned by the College. Residents may not invite or permit any other person to reside in their assigned room or in any other area of a residence hall.

Student rooms are to be utilized as bedrooms and/or study space. The use of bedrooms for other purposes is prohibited.

Subletting
Subletting of a student room to any other person not officially assigned to that room is prohibited.

Right of Entry
Students’ right to privacy in their bedrooms is respected by the College to the extent practical. In most instances, the College is able to give students advance notice of a need to enter student rooms. A submitted work order acts as permission for facilities and grounds personnel to enter a student’s room for the purpose of making the requested repair(s). By requesting maintenance service within a student's assigned room or anywhere in their apartment/mod, a student implicitly authorizes a facilities and grounds worker to enter their room, bedroom or apartment/mod to perform the service that you have requested.

Other appropriate College employees may enter student rooms under the following conditions: 

• In an emergency or situations that involve possible harm to persons or property, danger, or criminal activity. 
• To conduct fire safety/health inspections.
• At the start of the winter vacation when staff carry out shutdown procedures in the residence halls.
• When a student cannot be found on campus to resolve situations taking place in their room that affect other students, such as when another student is scheduled to move into that room or when loud music or a ringing alarm is left unattended.

Access to a student room cannot be given to another student without the explicit permission of the occupant of the room. Students will be granted access to another's room for a finite period of time in order to accomplish a specific task. Permission may be granted in writing via an email from the occupant's Hampshire College email account sent to housing@hampshire.edu [16]. Permission may also be given via phone to a member of the residence life and student engagement staff.

Key-Card Access Policy for the Residences
All exterior doors to buildings equipped with card readers will be locked at all times. All students living in a building equipped with card access will have 24-hour key-card access to the building in which they live. Tampering with the operations of doors, windows or card readers may result in referral to the formal conduct process [17] that could result in sanctions including but not limited to restitution of damages and removal from campus housing.

The College, at the discretion of the dean of students office, has the right to make changes, or to restrict an individual student’s access settings on their card. For more information, about your student ID card, visit the OneCard office website [18] or contact the OneCard office at onecard@hampshire.edu [19].

Keys and Lockouts
Any duplication of College keys is strictly prohibited. Replacements for lost keys must be obtained from the residence life [9] staff during working hours. If a key to a student room is lost, the lock on the door is automatically changed and two new keys are made. In the apartments/mods, if an entry key is lost, the lock is changed and replacement keys issued to all residents of that apartment/mod. When a lounge key is lost, a new key to the lounge is issued to the resident.

Students are charged $5.00 for each key replaced, $60.00 for each bedroom re-core, and $100.00 for each apartment/mod entry recore, (this includes key replacements for all apartment/mod residents. Replacements for lost key cards (in applicable residence areas) must be obtained from the OneCard office [18], located in the Dakin Student Life Center. Lost cards will be immediately deactivated and a new card issued to the student for a fee.

If a room key is not returned within 48 hours after occupancy is concluded, the lock must be changed. Students will be charged for replacement lock core and keys, as above.

Key cards (in applicable residence areas) will be automatically deactivated immediately after occupancy is concluded, and will be reactivated if and when new occupancy begins.

In the case in which keys and/or a key card are lost, access to a student’s room can be obtained by calling campus safety and wellbeing [5] (x5424 from an on campus phone or 413.559.5424).

It is strongly advised that a student vacating a residence hall or apartment/mod for any reason—including but not limited to withdrawal from the College, moving to a different residence hall or apartment/mod, or vacating their room at the end of a semester—have the room formally checked by a member of the residence life staff. Keys must be returned by the date a student officially changes their enrollment status or becomes less than fully enrolled (NOTE: some deadlines result in specific refunds) or within 48 hours of receiving keys to a new room. For specific information on vacating rooms at the end of the academic year, see the residence closing policy [20].

Students who go on medical leave [21] must vacate their on campus rooms within 48 hours after the date on which the leave is granted, as approved by student success and engagement. All residential keys must be returned to the office of residence life [9] upon a student’s departure. Failure to comply with this policy may result in additional charges commensurate with the amount of time a student has taken to vacate their room or to make arrangements with the housing operations office to have articles removed. 

Students may invite guests on-campus, including in residence halls and mod permitted they will accompany and take responsibility for the guest and their actions at all times. Guests in mods may only be present if it is mutually agreed upon by modmates and is allowed for in the modmate agreement. The following restrictions are in place related to guests/visitors:

• Guests/visitors must be legally 18 years or older. Students who would like to host a guest/visitor on-campus who is a minor (under the age of 18 years of age) are not permitted on-campus or in residence halls and mods without parent/legal guardian permission. Permission must be received in the form of written consent from a parent/legal guardian that provides the name, date of birth, and permanent address of the minor and the name of the student who is authorized to host them on-campus by the parent/legal guardian. Parents/legal guardians must also provide emergency contact information that can be utilized to contact the parent/legal guardian as necessary. Any student interested in hosting a minor guest/visitor on-campus must contact Campus Safety & Wellbeing at least 72 hours in advance to request permission by emailing CSW@hampshire.edu [22] and housing@hampshire.edu [16] to receive further instruction. The decision of whether a student is allowed to host a minor will be determined by Campus Safety & Wellbeing in consultation with Residence Life team members.
• Students are permitted to have overnight guests in their residence hall or mod as long as the host is on campus during the entire time the guest is present. If the host is leaving campus, they are required to have the guest leave campus with them.
• Hosts must register overnight guests [23], which includes indicating the length of the visit, which may never exceed one (1) week at a time or more than fifteen (15) days cumulatively in a semester, even if the guest has had more than one host. Students are allowed to have a maximum of one overnight guest on campus at a time.
• Guests’ vehicles must be registered with campus safety and wellbeing [5] as specified in the parking policy [24].
• Overnight guests may be restricted over winter and summer intersessions unless specified in the application process for those requesting and approved to stay during that period.

All visitors and overnight guests are expected to abide by Hampshire College’s Community Standards; this includes not bringing an animal into the residence hall or mod unless it is a registered service animal. Responsibility for the behavior and safety of guests lies with the host. Any damage caused by a visitor/guest, whether or not they have been registered, will be the responsibility of the host. Any visitor/guest whose behavior is disruptive will be required to leave campus.

Hampshire College reserves the right to alter and adapt guest and visitor policies and will notify individuals or the campus community in these instances. Additionally, Hampshire College can restrict individuals from hosting guests and/or restrict specific individuals from being guests on campus.

Questions related to the guest policy should be directed to Campus Safety and Wellbeing at CSW@hampshire.edu [22] or the Office of Residence Life at housing@hampshire.edu [16].