Appeals

The student, student organization, or athletic team or reporting individual may appeal the determination by submitting a written appeal within five (5) working days of the date of the outcome letter. The outcome letter is sent to a student's email and will notify the participants to whom they may submit a written appeal. Students, student organizations, or athletic teams have the right to appeal both findings (decision of responsible/not responsible) and accountability and community restoration plans, however findings may only be appealed on the basis of procedural error. Reporting individual have the right to appeal based on procedural error. As reporting individuals are not permitted under FERPA to receive the outcome of a hearing or community standards violation, except in relation to violence and incidents related to Title IX violations (sexual misconduct, relationship violence, and stalking), reporting individuals will only be able to appeal findings (on the basis of procedural error) and accountability and community restoration plans in those instances. The College will share findings and accountability and community restoration plans with the reporting individuals in accordance with FERPA requirements. For appeals of academic integrity violations heard by the CSRB, students and reporting individuals should follow the processes outlined in the ethics of scholarship section.

1. Appeals of procedure and/or appeals of accountability and community restoration plans by the students and/or the reporting individual must be submitted in writing within five (5) working days after written notification of the outcome and must meet the criteria below to be accepted.[1] A late appeal will not be accepted.

• Appeals based on procedural grounds must outline a material procedural error that substantially impacted the outcome. 
• Appeals of sanctions must outline why the accountability and community restoration plans is substantially disproportionate to the violation.  An appeal of the assigned accountability measures should also detail any alternate accountability measures the student, student organization, or athletic team would suggest as more appropriate and that align with the violation.

2. Appeals of removal from housing, suspension, or expulsion
   (a) Students removed from housing, suspended, or expelled must vacate housing within the time frame specified in the outcome letter (typically within 48 hours, however this may vary at the discretion of the College).
   (b) If a student intends to appeal a removal from housing, suspension or expulsion, a written intent to appeal must be submitted within 48 hours of the decision. The intent to appeal must include a summary of the grounds for the appeal.
   (c) If an intent to appeal is submitted in the specified timeframe, the student may be permitted to remain in housing, at the discretion of the Office of Community Standards and Student Accountability, for the duration of the appeals period until an appeal decision is made. A late intent to appeal does not exclude an student from the appeals process, but does mean they will not be permitted to remain in housing during the appeal period. If an appeal is denied, the original accountability and community restoration plan and its assigned accountability measures will be effective immediately unless otherwise specified by the Office of Community Standards and Student Accountability.
   (d) If a student submits an intent to appeal and a full appeal is not submitted by the appeal deadline, additional accountability measures may be applied and may include suspension, expulsion, transcript holds, and permanent trespass from the College.
   (e) Additional details regarding how to submit an appeal, intent to appeal, and submission deadlines for the appeal process will be included in the outcome letter.
3. Appeals may be heard by an assigned administrator within the College. This individual will have appropriate training and experience to serve as an impartial decision-maker. Whether heard by an administrator or panel, appeals are only reviewed in writing and the students(s) do not appear in person. The student may be asked to meet in person to review the outcome of the appeal. 
4. After an appeal is submitted, the student, student organization, or athletic team and the reporting individual will be informed who will review their appeal and who is their assigned appeal administrator.
5. If a student or reporting individual does not plan to appeal, they still have the right to submit a letter to have their perspective included in the event that the other individuals appeals. Deadlines for submitting a letter will be included in the outcome letter and will likely follow the same timeline as the deadline for appeal.
6. In all cases of an appeal, the Office of Community Standards and Student Accountability shall review the appeal and pertinent facts relative to the appeal, determine if further investigation is warranted, and render a decision. The administrator or panel will make a determination based on the written record.  Appeals are not intended to be a de novo review, i.e., they are not intended to be a review from the beginning. The appeal administrator's responsibility in reviewing an appeal includes: 
   (a) affirming the findings;
   (b) altering the findings only where there is clear error based on the stated appeal grounds; or 
   (c) altering the accountability and community restoration plan only where there is clear evidence that the accountability measures were substantially disproportionate to the violation.
7. If a situation requires further investigation an additional appeal option may apply after a new decision is rendered.
8. The original accountability and community restoration plan will be in effect throughout the duration of the appeals process unless otherwise specified in the outcome letter. The accountability measure will be altered only if and when the student is informed by the Division of Justice, Equity, and Antiracism (JEA) that such a decision has been made.
9. In the rare event that the Senior Vice President for Justice, Equity, and Antiracism serves directly as the communtiy standards meeting administrator, the appeal will go directly to the President of the College or other designee of the President.

The assigned appeals administrator will make a final decision within ten (10) working days of receiving the appeal. This timeframe may be extended for good cause as necessary to ensure the integrity and completeness of the review.  Any extension of the timeframe, and the reason for the extension, will be shared with the individuals involved in writing. The appeal administrators findings and decision is final.